Student affairs management

Manage the full student lifecycle end to end

From applicant to enrolment, grades to attendance, behaviour to reporting—every part of the student record lives on one platform.

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STUDENT AFFAIRS

Every part of the student record

From applicants to grades, attendance to behaviour—six integrated sub-modules.

Student enrolment and records

Capture demographics, addresses, parents and contacts in detail. Assign classes and branches. Handle transfers, graduation and withdrawals. Save time with bulk import.

Applicant enrolment

Pre-register on the kindergarten website or in-house. Manage the admission process with guidance counselor interview, placement test and accounting approval. Complete the candidate sorting and final registration processes.

Development Observation Notes

Enter exam, performance and project marks by class, course or student. Generate report cards, transcripts and grade sheets automatically. Export to e-School. Access rich achievement analytics.

Absence Tracking

Teachers take attendance from mobile, interactive boards or desktop. Parents of absent students receive automatic SMS. Lesson-level tracking, warning letters and MoNE-aligned reports.

Development and Behavior Tracking

Define positive and negative behaviour types and scores. Teachers adjust points. Students and parents see updates. Generate behaviour reports.

Reporting and analytics

Analyze institution current, class success rates, absenteeism trends, behavior distributions and student performance with detailed graphs and free reports.

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Integrated sub-module
Mobil
E-attendance entry
Online
Applicant portal
MEB
Compliant reports

Six sub-modules, one platform

Student Registration, Candidate Registration, Progress Observation Notes, E-Examination, Behavior Tracking and Reporting — all student affairs sub-modules work integrated with each other.

Record demographics, addresses, parents and contacts in detail. Assign classes and branches and move existing data in minutes with bulk Excel import. Complete transfers, graduation and withdrawals in one click. Build a digital file per student—documents, photos and notes in one place.

EASY START

Go live in three steps

The transition process to Bilsa Kindergarten is fast and smooth.

1

Module activation

Enable the sub-modules you need (enrolment, grades, e-attendance, behaviour, applicants). Our team configures them with you.

2

Data migration and setup

Bulk-import existing student, parent and grade data. Define behaviour types, absence rules and applicant acceptance steps.

3

Start using the integrated suite

Sub-modules stay in sync: attendance updates absence, grades feed report cards, behaviour scores reach parents.

Frequently asked questions

Common questions about the student affairs module and its components.

Which sub-modules are in student affairs?

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It consists of 6 integrated sub-modules: Student Registration and Information Management, Prospective Student Registration, Development Observation Notes, Absence Tracking, Development and Behavior Tracking and Reporting & Statistics. All modules work interconnected.

How does e-attendance work and which devices are supported?

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Teachers can take attendance from iOS/Android apps, interactive boards or desktop. Lesson-based or daily modes are available. Parents of absent students receive automatic SMS or push notifications.

Can we collect applicant forms online?

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Yes. Applicants can apply online through a form embedded on your site. Submissions land in the system automatically and counselling or test steps can be assigned.

Are grades and report cards compatible with e-School?

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Yes. You can export marks to e-School. Report cards are generated in MoNE-compliant formats. Get averages, rankings and trend analysis by class, course or student.

How customisable is the behaviour scoring system?

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Define positive and negative behaviour types and assign scores. Teachers log in-class and out-of-class observations; parents follow on mobile apps. Term and annual behaviour reports are available.

Make the best investment in your institution

What your team can do with Bilsa

Discover it now.

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